How we respect privacy when we deal with personal information collected by our organisation
If you have any comments or questions about this notice, feel free to contact us at firstname.lastname@example.org
1. Personal data that we process
The following explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.
Basic data - Inquiring about our organisation and its work. We will keep your name, email, any other contact details contained within the email from you and your message
Legitimate interests - it is necessary for us to read and store your message so that we can respond in the way that you would expect.
Applying for funds - we will keep your name, email, bank details and address, of project and/or the applicant
Legitimate interests - this information is necessary for us to contact you regarding your application and your expectation of receiving a communication from us.
Website functionality: website activity may be collected in the future through cookies
Legitimate interests - it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect.
2. How we use your data
We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy.
For example, we may use your personal information to:
reply to enquiries that you send to us
contact you in response to your application for funds – we made need further information and you would like to receive confirmation of your application being received and any other details that we require as a consequence of your funding application
where you have specifically agreed to this, send you further communications by email relating to our work which we think may be of interest to you.
3. When we share your data - we will only pass your data to third parties in the following circumstances.
you have provided your explicit consent for us to pass data to a named third party (such as another partner)
when we have your prior agreement to share your information with an interesting third party in order to facilitate our collaboration with you and the other party on a shared interest.
we are required by law to share your data.
In addition, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation.
4. How long we keep your data
We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.
Where data is collected on the basis of consent, we will seek renewal of consent at least every three years.
5. Rights you have over your data
You have a range of rights over your data, which include the following:
Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this (for example by our ‘unsubscribe’ links at the bottom of all our newsletter emails).
You have the right to ask for rectification and/or deletion of your information.
You have the right of access to your information.
You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed.
A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/
If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us.
Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. For instance, delivering the grant you may still be entitled to.
6. Cookies & usage tracking